Payday Filing, sorted in FlexiTime

It’s now easier than ever to file your PAYE with Inland Revenue. With payday filing, FlexiTime will automatically send your PAYE information to IRD after each pay.

FlexiTime | Payday Filing - FlexiTime & IRD Integration

What is payday filing?

Payday filing (sometimes referred to as payday reporting) is an IRD initiative that requires employers to submit PAYE information each time they pay their employees.

Payday filing is currently optional, but it will be mandatory from 1 April 2019. The due date for paying PAYE and other deductions to IRD doesn’t change.

What does that mean for you?

Rather than submitting PAYE returns once a month your PAYE information will need to be sent to IRD after every pay. Don't worry – FlexiTime uses IRD's gateway services technology to do this automatically, giving you zero touch PAYE compliance. Payday filing will be mandatory from 1 April 2019 but it’s already live in FlexiTime, so you can be up and running well before then.

Connect to payday filing

Get started with payday filing in three easy steps.

1. Head to the Setup > Company Settings > Connect tab in FlexiTime

2. Click to connect to payday filing

3. Securely login to myIR and authorise the connection with FlexiTime

Start payday filing now with FlexiTime

Here’s a quick summary of how it works.

More about payday filing

Why is IRD introducing payday filing?

Having more timely information means IRD can work out tax and entitlements fast and accurately, providing more confidence to companies and employees that they are paying and receiving the correct amounts throughout the year.

To achieve this without an increase in compliance costs, IRD is enabling payroll software providers to file your returns on your behalf via a direct integration.

Filing becomes part of your normal payroll process and fully automated, so you don’t need to remember to send returns in at the end of the month.

Who does payday filing apply to?

From 1 April 2019 all employers must file their PAYE after each pay, rather than once or twice a month. If you make PAYE/ESCT deductions of $50,000 a year or more you must file online. If your total PAYE/ESCT is less than that amount you can choose to file online or file paper returns.

Where can I find out more?

Your best bet is to check out the information on IRD’s website. They’re updating it regularly to keep everyone in the loop with where things are at.

I’m a tax agent that files PAYE on behalf of my clients. How does this work for me?

It should make your life much easier! You’ll need to authorise the IRD connection with the correct permissions for each client and then everything will be automated.

Payday filing in FlexiTime

How does payday filing work in FlexiTime?

We’ve developed a direct connection to IRD’s new gateway services system so we can submit your tax returns electronically. IRD sometimes refers to this method as machine to machine or business to business (B2B) payday filing.

Simply connect to IRD from FlexiTime once and your payroll filing will be done automatically when you finalise each pay. There’s no need to manually file anything via myIR.

How is FlexiTime rolling out payday filing?

FlexiTime was the first payroll provider to launch payday filing in May 2018 after many months of working closely with IRD to develop the new process.

We started with a soft launch to a limited group of early adopters and have been managing the roll out to ensure IRD can handle the volume. Payday filing is available to all FlexiTime users, but you’ve got until March 2019 to get set up.

Do I need to contact IRD to get set up?

No. As long as you have a myIR account for your company you can connect to that directly from FlexiTime and authorise payday filing without talking to IRD. New companies need to contact IRD to register as an employer and get a new myIR account set up.

Does payday filing cost extra in FlexiTime?

No. Payday filing compliance is part of the standard FlexiTime offering.

Do I need to submit an IR345?

IRD is still requiring the monthly filing of IR345s. This isn’t necessary for FlexiTime users. We’re managing the filing for our customers while IRD works to automate this process. That means that payday filing in FlexiTime is truly zero touch and there’s nothing for you to file.

Where’s the support material for this?

To find out more about how payday filing works in FlexiTime see this support article.

Get started now

Get ahead of the change and avoid any last minute panic. Start payday filing with FlexiTime now.

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A better way to payroll

Pay your employees accurately and on time with FlexiTime’s easy to use and 100% IRD compliant online payroll software.

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Trusted by thousands of NZ companies, FlexiTime is fully compliant with payroll and holiday laws and automatically works out pay, taxes, holiday and leave.

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Xero integration

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Start using FlexiTime today

Don’t wait around to see if your current payroll provider will get payday filing ready in time.
Become an early adopter and automate your tax filing with FlexiTime today.

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