Payday filing (sometimes referred to as payday reporting) is an IRD initiative that requires employers to submit PAYE information each time they pay their employees.
Payday filing is currently optional, but it will be mandatory from 1 April 2019. The due date for paying PAYE and other deductions to IRD doesn’t change.
Rather than submitting PAYE returns once a month your PAYE information will need to be sent to IRD after every pay. Don't worry – FlexiTime uses IRD's gateway services technology to do this automatically, giving you zero touch PAYE compliance. Payday filing will be mandatory from 1 April 2019 but it’s already live in FlexiTime, so you can be up and running well before then.
1. Head to the Setup > Company Settings > Connect tab in FlexiTime
2. Click to connect to payday filing
3. Securely login to myIR and authorise the connection with FlexiTime
Having more timely information means IRD can work out tax and entitlements fast and accurately, providing more confidence to companies and employees that they are paying and receiving the correct amounts throughout the year.
To achieve this without an increase in compliance costs, IRD is enabling payroll software providers to file your returns on your behalf via a direct integration.
Filing becomes part of your normal payroll process and fully automated, so you don’t need to remember to send returns in at the end of the month.
From 1 April 2019 all employers must file their PAYE after each pay, rather than once or twice a month. If you make PAYE/ESCT deductions of $50,000 a year or more you must file online. If your total PAYE/ESCT is less than that amount you can choose to file online or file paper returns.
It should make your life much easier! You’ll need to authorise the IRD connection with the correct permissions for each client and then everything will be automated.
We’ve developed a direct connection to IRD’s new gateway services system so we can submit your tax returns electronically. IRD sometimes refers to this method as machine to machine or business to business (B2B) payday filing.
Simply connect to IRD from FlexiTime once and your payroll filing will be done automatically when you finalise each pay. There’s no need to manually file anything via myIR.
FlexiTime was the first payroll provider to launch payday filing in May 2018 after many months of working closely with IRD to develop the new process.
We started with a soft launch to a limited group of early adopters and have been managing the roll out to ensure IRD can handle the volume. Payday filing is available to all FlexiTime users, but you’ve got until March 2019 to get set up.
No. As long as you have a myIR account for your company you can connect to that directly from FlexiTime and authorise payday filing without talking to IRD. New companies need to contact IRD to register as an employer and get a new myIR account set up.
No. Payday filing compliance is part of the standard FlexiTime offering.
IRD is still requiring the monthly filing of IR345s. This isn’t necessary for FlexiTime users. We’re managing the filing for our customers while IRD works to automate this process. That means that payday filing in FlexiTime is truly zero touch and there’s nothing for you to file.
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