Having a great location and interior, friendly staff and serving fresh seasonal food, house baked goods and perfectly roasted coffee; the basic principles of keeping customers coming in the door have remained relatively consistent over the past twenty years. Unfortunately, Bridget soon found the same was not true of managing the admin side of a busy cafe.
“Our old desktop payroll and accounting system was overly complex and a constant source of frustration. On top of that, we used to use paper timesheets. With 50 staff, it would take us at least three hours a week to manually calculate, check and enter all the hours into our payroll system.”
They quickly realised there must be a better way. After a bit of research, the Prefab team decided to make the move to FlexiTime and Xero. As well as payroll, Prefab also use FlexiTime’s iPad photo timeclock so their employees clock in and out of their shifts and are paid for the exact number of minutes they work.
Their old payroll system was difficult to use and understand and only their accounts person had the specialist knowledge to operate it. “If she was sick on payday we were in trouble. In contrast, my staff love FlexiTime’s intuitive interface and ease of use.”
“The integration with Xero is superb and the fact that it is all in the Cloud means we can see our staff costs in real time. Our accountant can also log in from his office and provide real time support if required. It’s a relief to know that our data is now securely available online, rather than hosted on one PC in the office that could crash at any time.”
Using FlexiTime has cut the time Prefab spend doing payroll by 80%. Not only that, says Bridget, but “thanks to the photo timeclock, the amount we’re saving on wages more than pays for our monthly FlexiTime bill. It’s an ideal solution for a cafe business and a no-brainer for us.”
Customer since: November 2013
Team size: 50+