With 20 full time, part time and casual staff, Manager Paul Newson used to dread pay day.
“Thursday was always a day of huge pressure for me. I’d spend way too much time collecting everyone’s timesheets, adding them up and manually entering them into my old desktop payroll system.”
A big part of the problem was not knowing how accurately people were recording their hours. “We used a paper timesheet system. People would record their hours and lunch breaks on a slip of pink paper each day. On Thursday I’d tell the guys it was payroll time and the whole place would come to a complete stop while everyone pulled their timesheets together and filled out the ones they’d forgotten.
“I’d end up with a big pile of timesheets on my desk and I’d have to add up all the hours and try to figure out the decimal points. Every week we’d have a few people that had forgotten to enter their hours on a given day and they’d have to rack their brains trying to remember their hours and break times from several days earlier.
“As well as the whole process taking ages, I just had no idea of knowing whether the hours in the timesheets were right. And if someone was off sick on pay day and I couldn’t find their timesheets at their workstation I had no idea what to pay them.”
When he was happy that he had added up all the hours correctly, Paul had to manually enter them into his old payroll system. Being a desktop product, he had to use his work computer where the system was installed.
“I often work late and on pay day I’d finish work about 7 or 7:30pm and then have to spend another hour to an hour and a half at my desk running the payroll.”
While searching for a better solution, Paul discovered FlexiTime payroll. “I love the fact that it’s all online. These days I head home and do the wages with a glass of wine after dinner. The whole thing takes less than 15 minutes.”
“I love that it does all of the KiwiSaver, student loan and general maths for me. This has freed up a lot of time and is far less of a frustrating task. The way it can automatically calculate public holiday allowances is really cool and saves me a huge amount of time.”
A year or so after starting on FlexiTime payroll, Paul decided to give the iPad photo timeclock a try as well.
“The photo timeclock has been a revelation. I would highly recommend it to any business with shift workers. It creates a sense of fairness by accurately recording hours, so both the staff and the owner know they aren’t being taken advantage of.”
Staff clock in and out of their shifts and their time entries automatically appear in FlexiTime ready for payroll. “There’s no more chasing up or wondering whether the timesheets are accurate. These days if someone is sick on payday I know exactly how much to pay them!”
As well as making things much easier, there are some really tangible benefits for Brazen. “I would say that the time savings between me and my staff would be around 8 – 9 hours a week – far more than the cost of the subscription. Money aside, it’s worth every cent just for wage day being easy and quick rather than a dreaded day that had to be factored in each week.
“Starting with FlexiTime is one of the best things I’ve ever done for my company. I used to stress about payroll and timesheets because there were always issues. With FlexiTime I don’t even think about it. It’s easy.”
Company: Brazen Clothing
Customer since: November 2011
Team size: 20